It’s important that board members are able to participate in the voting process on important issues regardless of their location. This is why online voting is becoming more popular amongst boards. To be successful, you have to follow the proper procedures and guidelines for e-meetings.
The traditional method of voting is hand-holding, or saying “yes” or “no”, during a meeting in person either via videoconference or telephone. Many organizations use board management software to facilitate electronic voting and ensure high security. However, voting via email can be vulnerable and it may be difficult to ensure that your board members respond to the vote request on time.
To allow your board members to take part in your vote remotely, they have to be able so at a time that doesn’t interfere with their other duties and commitments. If you have the appropriate technology, you can permit your board members to vote on their personal devices.
To ensure that you’re providing your members with a safe and secure environment, you should use an online board portal that’s encrypted to protect sensitive data. You should also choose a platform click to investigate which allows participants to decide who can view their votes and who can view the votes of other participants. This reduces the possibility of malicious or ill-intentional actions by people outside of your organization.
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